The Best Ways to Increase Efficiency in Your Mailroom

It takes 6.2 minutes per package to log it in and out with a traditional delivery management system like pen and paper. That’s over an hour for 10 packages received in a day. This simple benefit - accepting packages on behalf of your employee - turns out to be perplexingly complicated. It’s a string of logistical planning and communication.

Our team set out to help. We’ve put together some best practices to streamline and make your delivery management software more efficient and effective.

Cut out the reminders from your workflow with an automatic notification tool.

Package tracking software often supports automatic notifications. These work by recognizing the name on the package and immediately sending a text message out to your employee. No extra work on your end to reach out and confirm receipt. 

+Bonus points

 for setting automatic reminders. Once the package has sat in your mailroom or lobby for a few days - let the system send a reminder to your employee to come pick it up! 

Integrate your employee roster with your package management software.

Stop writing in names and departments! Integrate your employee list or upload it into your delivery management software. The system will recognize the name as you scan in packages, and send the notification instantly. 

+Bonus Points

Integrate with Slack so you can send out messages on the platform most used in your office! 

Use a cloud-based software so multiple employees can log packages in and out at once.

Don’t limit yourself to having one dedicated computer or kiosk to log packages in or out. Cloud based software allows your team to log into the same system at the same time - providing real time updates to your account.

Use a system like Notifii Track to streamline your package acceptance and distribution processes.

Notifii Track will reduce the time it takes to log packages and notify employees from minutes down to seconds. Our web based delivery management software makes it easy for anyone on your staff to manage all aspects of package tracking from arrival to pick-up, recipient notifications, and everything in between. Best part? No long term contracts. Pay for as long as you need the service.

Read more about Package Management Best Practices on our blog!

• Increasing Accountability
• Arrival Communications
• Package Management Done Right: Petsmart